Friends of All Saints Gresham is the Data Controller for personal data about volunteers and those signing up to recieve notification of news and events relevant to the aims of the organisation.
We are a small unregistered organisation with charitable aims dedicated to the preservation of the fabric of All Saints Church, Gresham, Norfolk for the benefit of future generations and as a focus for community cohesion.
We do not trade personal data for commercial purposes and will only disclose it if is required by law, if it is necessary to send information you requested or if it is with your consent.
This policy was updated in April 2018 to show that we are adhering to the new General Data Protection Regulation (GDPR), which comes into force in May 2018.
Register of Interest
If you subscribe to our list for receiving notifications of news and events either by telephone, paper form or from our website you will automatically receive information whenever an event is organised that meets the criteria you gave us. You will only receive information that you have opted in to receive.
We use Google Gmail through our own domain name as our email service. Google store their data in the US although they comply with the EU-U.S. Privacy Shield Framework and the Swiss – U.S. Privacy Shield Framework. It does share data with third parties. Details of Googles privacy notices can be found at https://policies.google.com/privacy
We transfer all contacts to our own spreadsheet, Microsoft Excel, held on a desktop PC.
You can ask to remove your details from the list at any time
We use Google Analytics (GA) to track site user interaction. We have GA code installed on our site which creates one or more text files on your computer (called a “cookie”). The cookies contain an ID number which is used to uniquely identify your browser and track each site you visit that has GA enabled.
We use this data to determine the number of people using our site and to better understand how they find and use our web pages. With this information, we can continually improve the information that we provide on our site and the processes for actions such as contacting us and donating. We can also use it to increase the number of new people finding our site.
Google Analytics stores the following data:
– Time of visit, pages visited, and time spent on each page of the webpages
– Interactions with site-specific widgets
– Referring site details (such as the URL a user came through to arrive at this site)
– Type of web browser
– Type of operating system (OS)
– Network location and IP address
– Document downloads
– Clicks on links leading to external websites
– Errors when users fill out forms
– Clicks on videos
– Scroll depth
Google also collects information about you from its Doubleclick tracking and profiling service, from ad-supported apps on your Android or iOS device, from your YouTube and Gmail activity and from your Google account. This data is put together and used to make inferences about your age, gender, interests, hobbies, shopping habits and living circumstances.
If you already have GA cookies, they will be updated with the latest information about your visit to the site.
As we cannot access any personal data about you ourselves, we are not the Data Controller for your Google Analytics or Doubleclick profile data. You would need to contact Google directly for this information. Google has published a detailed explanation of their privacy rules in regard to Google Analytics on their website.
You have the right to object to this tracking and to stop it happening.
If you would like more detail about the methods used, however, please get in touch at firstname.lastname@example.org
How do I prevent being tracked by Google Analytics?
If you are uncomfortable with this tracking, you can take the following actions:
– Use a tracking-blocker, such as Privacy Badger
– Clear cookies after every browsing session
– Install the Google Analytics opt-out extension
Our web pages and Posts have the option to leave comments. Your name is required before a comment can be submitted, email addresses are optional. The information collected in this way is held on our server and used to verify that you are a real person and not a Robot. Your name will be used to identify your comment but no email addresses are published. All comments are manually checked for spam and authenticity before being approved for publication.We do not use this information for any other purpose.
From time to time Friends of All Saints Gresham may take photographs at events to document the way events are run and for promotional use in brochures leaflets and on our website. We will always ask for your permission before a photograph is used.
If you make a donation to the organisation we will keep a simple record of your donation. This will be kept on a spreadsheet on a PC, (Microsoft Excel) and held for the period the law requires such information to be kept. This will include Gift Aid details you have given us. Banking details that come to us in the course of a donation will not be kept but that information will be shared with our bank.
As an individual whose personal data is processed by Friends of All Saints Gresham you have the following rights:
- the right to be informed – which is what this privacy notice is for
- the right to access the data we hold about you the right to object to direct marketing
- the right to object to processing carried out on the basis of legitimate interests
- the right to erasure (in some circumstances)
- the right of data portability
- the right to have your data rectified if it’s inaccurate
- the right to have your data restricted or blocked from processing
To exercise any of these rights, please email email@example.com
If you are not happy with the way we have handled your data, and are unable to resolve the issue with us personally, you can complain to the Information Commissioners Office ICO.